1 in 3 clients
has a subscription they forgot about
Unused tools, lapsed trials, duplicate apps — already there, waiting to be found.
Trusted by IT and finance teams at RSM and 500+ businesses worldwide
For Accountants & Bookkeepers
Turn client spend into an advisory line. Find where your clients overpay for software and AI, and hand them high-value reports you deliver and bill for. No new headcount required.
For Businesses
Stop paying for software nobody uses. Your software and AI costs are growing faster than you can track. AppVentory discovers every tool, flags every waste, and catches every renewal, so the money stops leaking.
Every client you have is overpaying for software. Most don't know it yet.
According to Gartner reports
$B
wasted annually on unused SaaS licenses
Most of it goes undetected in standard client reviews.
3×
faster than any other business expense
Software is growing fast — and most clients have no one watching it.
What you get
Everything your software and AI spend needs — handled for you
Connect your stack once. AppVentory does the watching, so you stop losing money on software and AI you're not using.
Find the waste
Unused licenses, duplicate tools, and forgotten subscriptions, surfaced automatically across your whole stack.
Go beyond AI tool discovery
See not just which AI tools run, but how: tokens, active projects, and real usage per seat.
Take control of procurement
Every tool request, approval, and purchase in one flow — decisions run on data, not email threads.
Never overpay at renewal
Alerts at 90, 60, and 30 days plus benchmark pricing, so you renew, downgrade, or cancel on time.
Kill shadow IT and shadow AI
Unauthorised apps & AI tools flagged before they become a security or compliance problem.
One place for every app
Your entire software and AI stack — every tool, license, and cost — mapped and current from day one.
How AppVentory Works
Managing your stack has never been easier set it up once, the agent does the rest
Set it up once and the AppVentory agent runs continuously — mapping your spend, scoring usage, catching renewals, and surfacing exactly what needs your attention. No dashboards to babysit, no spreadsheets to maintain.
Step 1
Connect your account
Link your own accounting stack. AppVentory maps every tool, license, and cost automatically — nothing missed from day one.
- QuickBooks
- Xero
- FreshBooks
- and every major accounting platform
Step 2
Find the savings
The intelligent agent scores usage, benchmarks spend, and detects renewals — surfacing exactly where the money is leaking.
Step 3
You take action instantly
Every finding comes with a clear next step — cancel, downgrade, consolidate, or renegotiate. Approve or dismiss, and the saving is done. You make the call; the agent does the labour.
Step 1
Connect your account
Link your own accounting stack. AppVentory maps every tool, license, and cost automatically — nothing missed from day one.
- QuickBooks
- Xero
- FreshBooks
- and every major accounting platform
Step 2
Find the savings
The intelligent agent scores usage, benchmarks spend, and detects renewals — surfacing exactly where the money is leaking.
Step 3
You take action instantly
Every finding comes with a clear next step — cancel, downgrade, consolidate, or renegotiate. Approve or dismiss, and the saving is done. You make the call; the agent does the labour.
A Closer Look
Two places your spend hides — now in the open
The same connection that maps your stack goes deeper on the two lines that grow fastest and hide best: how your AI is really used, and what you're about to buy.
AI spend management
See how your AI is really used
AppVentory connects to your AI tools and reads real usage, so you see spend at the level that drives the bill — not just which tools exist.
Usage, not just seats
Tokens, models, and projects broken down by person and team.
Spend before the invoice
Real-time usage and forecast, so you catch overages early.
Model-level visibility
See which models are overused and where a cheaper one fits.
Shadow AI, surfaced
Every ChatGPT, Claude, Copilot, Gemini account tied to a person.
Procurement
Buy right, before you're locked in
Every new tool, renewal, and upgrade checked against what you already own and use, so you commit with data, not guesswork.
Buy against real usage
Approve only on a real gap; spot tools they already pay for.
No surprise renewals
Contract dates, cancellation windows, and owners, with alerts.
Negotiate from benchmarks
See what you pay versus market; renew, cut, or walk.
One approval trail
Requests, owners, and sign-offs in one place. Nothing bought twice.
%
App stack visibility, mapped from day one
%
Savings with full visibility of stack
Zero
Surprise renewals — you're alerted 90 days out
Day 1
Most teams find savings within minutes of setup
Our Integrations
Connect the tools you already run on
AppVentory pulls raw spend from your accounting software and identity data from your SSO provider - turning both into actionable intelligence.
Identity provider integrations
Okta
Microsoft
Microsoft
Okta
Okta
Microsoft
Microsoft
Okta
Accounting integrations
QuickBooks
Xero
FreshBooks
QuickBooks
Xero
FreshBooks
QuickBooks
Xero
FreshBooks
QuickBooks
Xero
FreshBooks
Identity data
Raw Spend data
Discover software
Tracks renewal
Analyse usage
Suggests cost saving
Actionable intelligence
100%App stack visibility
30% +Avg. SaaS cost savings
ZeroSurprise renewals
Identity provider integrations
Okta
Microsoft
Microsoft
Okta
Okta
Microsoft
Microsoft
Okta
Accounting integrations
QuickBooks
Xero
FreshBooks
QuickBooks
Xero
FreshBooks
QuickBooks
Xero
FreshBooks
QuickBooks
Xero
FreshBooks
Discover software
Tracks renewal
Analyse usage
Suggests cost saving
Actionable intelligence
100%App stack visibility
30% +Avg. SaaS cost savings
ZeroSurprise renewals
AppVentory gives us confidence and control over software spend. We can clearly see which apps are being used, what they cost, and where we’re wasting money.
Helen Rogers
Strategic Finance Operations Partner
Our Pricing
The right plan for your stack
Flexible plans that scale with your business - no surprises, no hidden fees
Standard
The core practice plan. Everything you need to run a profitable app-advisory function.
$99/ month
100 client orgs on your dashboard
YOUR PRACTICE DASHBOARD
- One-page spend assessments
- Cost-savings assessments
- Security & compliance checks
- Digital standardization recs
- Opportunity Agent ($12K+/yr)
- Software spend management
- Manage up to 100 clients
- Includes AppVentory access for up to 5 clients
Most Popular
Pro
A digital transformation practice — standardize and modernize
$249/ month
500 client orgs on your dashboard
EVERYTHING IN STANDARD, PLUS
- 10x client capacity
- Practice solution integration
- Cost-savings Agent (all clients)
- End-to-end app on-charge
- Manage up to 500 clients
- Includes AppVentory access for up to 20 clients
Enterprise
For large firms, multi-partner practices and MSP groups with custom needs.
Custom
Unlimited clients on your dashboard
EVERYTHING IN PRO, PLUS
- 100x client capacity
- Dedicated support team
- Priority onboarding & training
Enterprise-grade security. Your data stays yours, always.
AppVentory is SOC 2 certified and gives you enterprise-grade access controls.
Enterprise-grade security. Your data stays yours, always.
AppVentory is SOC 2 certified and gives you enterprise-grade access controls.
Frequently asked questions
AppVentory is an AI-powered software and AI spend management platform. An agent monitors your entire stack automatically — cutting waste, flagging renewals, and surfacing savings without manual effort.
Businesses that want control over software and AI costs, and accountants and bookkeepers who advise clients on tech spend. If you're spending money on software and want control over it, it's built to scale with you.
Zero hours of IT effort. Connect your accounting software and identity provider, and the agent starts working immediately. Most teams find savings on day one.
It maps your spend, identifies every app, scores usage, benchmarks costs, and detects renewals — then surfaces clear actions for you to approve or dismiss. You make the decisions; the agent does the labour.
Yes. AppVentory is SOC 2 certified, with enterprise-grade access controls. Data security is built into the core of the platform, and your data stays yours at all times.
Book a demo
Choose a time that works best for you.