Optimize renewals

Never get locked into a renewal you didn't see coming.

Most renewals auto-renew at full price because teams find out too late to act. AppVentory's Renewal Agent tracks every contract, alerts you with enough lead time to negotiate, and prepares everything you need to make the call - before the charge hits

AppVentory gives your team a structured procurement workflow - so every purchase is faster, smarter, and traceable.

Alerts at 90, 60 and 30 days - automatically

Renewal brief prepared with usage data and peer benchmark

Zero contracts uploaded - agent detects from transaction patterns

The Challenge

Why renewals keep catching teams off guard

It's not that nobody cares about renewals. It's that by the time anyone notices, it's already too late.

Renewals auto-renew before anyone reviews them

Annual contracts renew silently. The charge hits the card and the window to negotiate is gone. Most teams only find out when they see the invoice.

There's no usage data ready when you need it

Even if you catch a renewal in time, you don't know whether the tool is being used, whether it's overpriced, or whether you actually need it. So you renew anyway.

You have no benchmark to negotiate with

Without peer data, you accept the price you're given. You have no visibility into the market rates.

Solutions

How the Renewal Agent keeps you in control

Renewal Agent

Tracks every renewal. Prepares everything. You just make the call.

Detects all renewal dates by analysing transaction patterns - no contracts to upload, no manual calendar to maintain. Alerts you at 90, 60, and 30 days. Prepares a renewal brief with usage data, current cost, peer benchmark, and a clear recommendation: cancel, renegotiate, or renew as-is.

App Usage Insights

Know exactly how much a tool is being used before you renew

Tracks login activity and engagement per tool across your full stack - updated daily. So when a renewal approaches, you already know whether the tool is earning its seat. The decision becomes obvious.

Benchmarking Agent

Arrive at the negotiation already knowing the number

Compares your per-seat and total cost for every tool against companies of similar size and industry. Where you're above benchmark, the agent flags the gap and suggests whether to renegotiate, downgrade, or switch. You negotiate from strength, not guesswork.

Clara - AI Assistant

Ask anything about an upcoming renewal in seconds

Before a vendor call, ask Clara to summarise usage, spend history, and benchmark position for any tool. Get a cited, accurate answer in seconds - so you can walk into every negotiation fully prepared.